Free HOA dues receipt maker
For HOA, condo and club treasurers: fill in one dues payment and download a numbered receipt as a PDF, with the member, the lot, the month and how it was paid. No account, and nothing is saved.
Print it and sign it, or send the PDF. Making the next one? Add 1 to the receipt number.
What goes on a dues receipt
The member, the home or lot, the amount, the date paid, the month it covers, how it was paid and who received it for the association. When a member pays part of what they owe, fill in the total due and the receipt shows the balance left, so the member and the board read the same number.
Why a numbered receipt helps the board
Numbered receipts make gaps easy to spot, and each one matches a line in the association's records. Florida, for example, asks a homeowners' association to keep a current account for each member with each assessment's due date and amount, each payment's date and amount, and the balance due, for at least 7 years [1].
Florida also sets the order a payment is applied in when a member is behind: interest first, then any administrative late fee, then collection costs and attorney fees, and only then the overdue assessment [2]. If that's your case, say in the note what the payment went to.
Questions
What should an HOA dues receipt include?
The member who paid, the home or lot, the amount, the date it was paid, the month or quarter it covers, how it was paid and who received it for the association. If the member still owes, add the amount due so the receipt shows the balance. This receipt adds the amount in words and a receipt number.
Does an HOA have to keep a record of each member's payments?
In Florida, yes. The association's accounting records include a current account for each member with the due date and amount of each assessment, the date and amount of each payment, and the balance due, kept for at least 7 years [1]. Other states set their own rules, and your governing documents may ask for more.
Can one receipt cover a quarter or a year of dues?
Yes. Pick the first month, and put the period in the note, like "Q1 dues, January to March".
Is this receipt maker free?
Yes. Fill in the form and download the PDF. There's no account, and nothing you type is saved.
Can I see who has paid this month?
Use a free Venda dues book: receipts are numbered in order, each member gets theirs by email, and the Home screen shows every lot, paid or still due.
Sources
- Florida Statutes, section 720.303(4) (read November 11, 2026)
- Florida Statutes, section 720.3085(3)(b) (read November 11, 2026)
This page explains what the laws say. It isn't legal advice.
Every lot's dues, in one book
A free Venda dues book numbers each receipt for you, emails the member a copy with the PDF, and shows who has paid this month and who hasn't.
Start a free dues book