Free childcare receipt maker
For home daycares, preschools and babysitters: fill in one tuition payment and download a receipt as a PDF, with the child's name, the month it covers and how it was paid. No account, and nothing is saved.
Print it and sign it, or send the PDF. Making the next one? Change the month and add 1 to the receipt number.
What goes on a childcare receipt
Who paid, the child it's for, the amount, the date, the month it covers and how it was paid, with your name and address as the provider. Parents keep these for their own records, and many hand a year of them to their tax preparer.
What parents need at tax time
A parent who claims the credit for child and dependent care expenses, or is paid back from an employer's dependent care plan, needs your name, address and taxpayer identification number. IRS Form W-10 is the form a parent can hand you to collect them [1]. The credit is generally for care of a qualifying child who was under age 13 when the care was provided, among other rules [2].
If you have an EIN, you can print it on the receipt. Don't print a Social Security number on a receipt: give it on Form W-10 instead.
Questions
What should a childcare receipt include?
Who paid, the child's name, the amount, the date it was paid, the month it covers and how it was paid, with your name and address as the provider. This receipt adds the amount in words and a receipt number, like a slip from a paper receipt book.
What do parents need from me for the child care tax credit?
Your name, address and taxpayer identification number. That's what IRS Form W-10 asks a care provider for, when a parent plans to claim the credit for child and dependent care expenses or gets benefits from an employer's dependent care plan. This isn't tax advice.
Should I put my Social Security number on the receipt?
No. A receipt gets printed, emailed and forwarded. Add an EIN if you have one, or leave the tax ID blank and give it to parents on Form W-10.
Is this childcare receipt maker free?
Yes. Fill in the form and download the PDF. There's no account, and nothing you type is saved.
Can I keep a copy of every receipt?
Save each PDF, or use a free Venda receipt book: receipts are numbered in order, each parent gets theirs by email, and you get every family's year added up at tax time.
Sources
- About Form W-10, Dependent Care Provider's Identification and Certification, Internal Revenue Service. Read November 8, 2026.
- Publication 503, Child and Dependent Care Expenses, Internal Revenue Service. Read November 8, 2026.
This page is general information, not tax advice.
Every family's receipts, in one book
A free Venda receipt book numbers each receipt for you, emails the parent a copy with the PDF, and adds up each family's year for tax time.
Start a free tuition book